ABOUT APEXRMS

Apex Resource Management Solutions (ApexRMS) is a leading provider of innovative software solutions that support informed, science-based environmental decisionmaking on a global scale. We empower governments, industries, Indigenous communities, and non-governmental organizations to make smarter, more sustainable choices in the management of natural resources. Driven by a deep commitment to sustainability, our team combines environmental science expertise with cutting-edge technology to tackle complex ecological challenges and create meaningful impact around the world.

WHY JOIN APEXRMS?

• Mission-driven work: Be part of a team that’s helping protect the world’s natural resources.
• Flexibility: Remote-first work environment with flexible hours and scheduling.
• Growth opportunity: Shape the operational core of a growing organization with room to evolve the role.
• Supportive culture: Collaborative and transparent leadership with a strong sense of purpose.
• Competitive compensation and benefits.

THE OPPORTUNITY

ApexRMS is seeking a Manager of Operations to take ownership of our internal operations and help position the company for long-term, scalable growth. This is a unique opportunity for a hands-on operational leader to step into a broad and impactful role at the heart of a dynamic, mission-driven organization. Reporting directly to the CEO, the Manager of Operations will serve as a trusted advisor and strategic partner, enabling the CEO to focus on high-level initiatives and business development. You'll work closely with internal teams, external consultants, and key stakeholders to oversee and enhance day-to-day operations.

This role is ideal for a professional who thrives in a collaborative, fast-paced environment, and who is passionate about driving operational excellence in support of environmental sustainability. As ApexRMS continues to grow, your contributions will shape the company’s operational backbone and ensure the infrastructure is in place to support our expanding impact. If you're a proactive, systems-oriented leader who excels at building structure, streamlining processes, and fostering crossfunctional alignment—this is your opportunity to make a meaningful difference.

KEY RESPONSIBILITIES

OPERATIONAL LEADERSHIP

• Oversee and improve day-to-day internal operations, including workflows across HR, IT, administration, and marketing.
• Refine, implement, and manage internal processes using tools like Excel and proprietary software.
• Ensure operational systems are efficient and aligned with company goals.
• Lead project administration processes from initiation to completion, including archiving.
• Support all staff with administrative and operational tasks as needed.
• Liaise with HR consultants to update and maintain company policies.
• Review contracts and liaise with legal counsel to ensure compliance and mitigate risk.
• Take over the current CEO’s administrative duties, progressively assuming full responsibility over six months.

FINANCIAL MANAGEMENT

• Create and maintain financial reports, including cash flow, income statements, balance sheets, revenue forecasts, and project profitability reports using Excel-based tools.
• Oversee accounts payable and receivable, including invoice preparation, billing, and payments.
• Collaborate with the bookkeeper and accountant for timely and accurate financial reporting via QuickBooks.
• Administer payroll using Dayforce and manage employee benefits, liaising with external providers as needed.
• Review and approve all company expenses.
• Support government funding applications (internships, grants, etc.).

STAKEHOLDER & CEO SUPPORT

• Serve as a strategic advisor to the CEO, offering insights for decision-making and strategic planning.
• Ensure that operational decisions align with long-term company objectives.
• Provide administrative support to the CEO and leadership team, ensuring consistent communication across departments.

EXPERIENCE & BACKGROUND

• At least 5 years of operational or administrative leadership experience, ideally within a growing organization or consulting environment.
• Proven experience in financial reporting, budget management, and internal operations.
• Background in finance or accounting is strongly preferred.
• Experience managing company tools and workflows, particularly Excel and Quickbooks.

SKILLS & TRAITS

• Highly organized, detail-oriented, and capable of managing multiple tasks independently.
• Excel-proficient, including basic to intermediate functions and comfortable working with custom-built templates.
• Strong communication and interpersonal skills; able to collaborate with remote and cross-functional teams.
• A proactive problem-solver who takes initiative and thrives in a "take charge" role.
• Passionate about sustainability and environmental decision-making.

TOOLS & TECHNOLOGIES

• QuickBooks (for accounting and financial tracking)
• Microsoft Excel (reporting, budgeting, staff allocation)
• Slack, proprietary software tools, and internal project tracking systems
• Dayforce (payroll administration)