Executive Assistant to the CEO – Hyperlume

Location: Ottawa, Canada
Type: Full-Time | Executive Operations

About Hyperlume
Hyperlume is a deep-tech company revolutionizing optical interconnects for AI and high-performance computing. We’re building ultra-low-power, microLED-based connectivity solutions for the next generation of data infrastructure. Backed by top-tier investors and strategic partners, we're growing fast and solving critical hardware challenges at the intersection of photonics and systems design.

We’re looking for an exceptional Executive Assistant to work directly with our CEO and executive team—someone who doesn't just manage calendars and logistics, but acts as a strategic force multiplier. Inspired by the Executive Assistant 2.0 model (as described by Beau Gordon), this role is ideal for someone who thrives at the center of high-stakes execution, communication, and coordination.

What You’ll Do

As a high-performing Executive Assistant you will serve as a strategic and operational partner to the CEO. You help organizing the fast-moving operations, coordinating across leadership and external stakeholders, and ensuring execution on the most important priorities.

Your core responsibilities include:

Time & Task Management

• Manage the CEO’s calendar, inbox, and task queue—prioritizing what matters most
• Track internal and external commitments, and ensure timely follow-through
• Create time for strategic work by handling the staff requirements

Team & Communication Enablement

• Interface across engineering, ops, and external partners to drive clarity
• Help draft communications, follow-ups, and briefing notes for high-level meetings
• Support internal alignment across OKRs, project milestones, and executive decisions

Project & Operational Execution

• Coordinate investor meetings, travel, government grant timelines, and onboarding processes
• Maintain visibility over critical initiatives (e.g., funding, hiring, product launches

Travel & Logistics Planning

• Coordinate domestic and international travel, adjusting itineraries in real time as needed
• Process expense reports, manage vendor invoices, and assist with purchase orders

What We’re Looking For

• 3+ years of experience as an executive assistant to a founder, CEO, or senior executive (startup or high-growth environment preferred)
• Exceptional organizational, communication, and writing skills
• Highly proactive, solutions-oriented, and comfortable navigating ambiguity
• Demonstrated ability to manage sensitive relationships with professionalism
• Tech-savvy, detail-oriented, and thrives in a fast-paced, dynamic environment
• (Bonus) Background in deep tech, VC, or supporting technical leadership

At Hyperlume, we are committed to building a diverse, inclusive, and equitable workplace where everyone is respected, valued, and empowered to thrive. We welcome applications from people of all backgrounds and identities.